All stands are booked on a first come first served basis, but priority is generally given to the preferred suppliers of the venue concerned at wedding shows.
We look for professional exhibitors offering a high-quality service. We look to achieve a variety of exhibitors offering a wide selection of services for each show we organise. We will limit the numbers of exhibitors within the same business sector ensuring that a variety of styles, prices and services offered, are covered. Exclusivity within a business sector cannot be expected unless this has been agreed with a company director and confirmed in writing.
As an exhibitor who has reserved a stand with us, you will receive the said stand space at the appropriate show detailed on your order confirmation and invoice. All space is allocated at the sole discretion of the company. Where requests have been made for a particular space, we will do our utmost to meet your requirements, but this cannot be guaranteed. At wedding shows tables and chairs may also be provided. At other shows, the cost may be additional. All exhibitors should work within the stand area provided unless they have written confirmation contrary to this. You should not work in front of other exhibitors stands handing out leaflets or at any other part of the exhibition hall other than your designated area. Neither should you approach people who are already engaged with other exhibitors.
Sharing space with another exhibitor is not allowed. Neither is subletting of the space booked. Products and services offered at the exhibition must not deviate from those agreed at the time of booking. If your product or service alters, please call us to see if this can be accommodated.
If the company reasonably concludes that the behaviour of any exhibitor or their staff, agents or contractors is unacceptable, the exhibitor and staff will be required to leave the exhibition, and no refund will be given. Exhibitors and their staff must agree to obey any reasonable instructions given to them by or on behalf of the company at the exhibition.
No illegal material can be displayed or sold by exhibitors. We reserve the right to remove such products, and we will require the exhibitor to leave without any refund. PA systems are not allowed without permission from the company. No cooking or heating equipment is allowed without prior permission. Electricity generators are only allowed with permission of the company and venue concerned. All noise levels must be confined to an acceptable level for other around you to continue to do business. If you are asked to lower the noise levels and persistently refuse to comply, you will be asked to leave, and no refund will be given.
The Organisers shall be free to include, in the Official Guide, show programme, website, social media, print advertising, or any other promotional or marketing material prepared or issued by the Organisers, any material or information supplied to the Organisers by the Exhibitor, including but not limited to logos, images, product descriptions, pricing, and testimonials.
The Exhibitor shall be responsible for ensuring the accuracy of all such material or information and shall indemnify the Organisers against all liability, loss, or claims arising from the publication or display of such material or information, including any claims relating to copyright, image rights, or consent.
The Organisers shall not in any event be responsible to the Exhibitor for any omissions, misquotations, or other errors, or for any breaches of copyright, which may occur in the compilation of the Official Guide or other promotional or marketing material.
Any marketing material, signage, banners, or displays brought by the Exhibitor for use at the show remain the sole responsibility of the Exhibitor. The Exhibitor warrants that they hold all necessary rights, licences, and consents (including model releases where applicable) for any images, content, or material they display, and shall indemnify the Organisers against any claim arising from a failure to do so.
All exhibitors must have Public Liability Insurance.
As an exhibitor at a venue, you are solely responsible for all insurance cover required. This includes Public Liability and accidental damage. Please ensure you carry this cover as any accidents or damage to the venue that may occur because of your stand or equipment, is your liability and not that of the organiser or venue. Should any claims arise because of your stand or equipment, you will be responsible for any payments of such.
Please ensure you are always compliant with the current Health and Safety regulations at the exhibition. The company will accept no responsibility for any loss or damage to exhibitor's property or equipment whatsoever.
No Litter or other items should be left after the event. If removal of such is required there will be an additional cost to the company or venue which may be passed on to the exhibitor.
We require a 50% deposit to secure your stand immediately to continue to hold the booking. Failure to pay this could result in your stand being cancelled. Where a stand may have been cancelled due to nonpayment, a £30 +VAT admin fee is payable to re-instate a booking. When deposits are not paid on time, we will not take future bookings without the deposit being paid at the time the booking is taken.
Deposits are non-refundable or transferable.
A VAT invoice will be sent to you stating the final payment date. Balance payments are due 6 weeks prior to the wedding show date. Failure to pay this amount could result in your stand being cancelled. No exhibitor will be allowed to set up without full payment being made.
All stands will be charged at the rate quoted at the time of booking. Where special offers are available this will only be relevant from the date the offer is made to the closing date of the promotion. Offers will not apply to bookings previously made or after the relevant dates.
Where possible we will negotiate complimentary or reduced cost drinks and parking for exhibitors throughout the day. This is not possible at every venue. You will be notified of this in the exhibitor's information pack emailed to you around one week prior to the show. This will provide you with all the necessary information for the day.
Electricity cannot be guaranteed as this depends on the venue facilities. However, every effort will be made to ensure that it is provided where possible. Electricity should be requested at the time of booking your stand. Electricity has an additional cost at some exhibitions, you will be informed of this at the time of booking.
Any related queries should be raised at the time the confirmation is received.
Receipt of the deposit constitutes agreement to these Terms and Conditions of Business.
The company reserves the right to cancel a stand at their discretion. Under such circumstances a full refund will be given. The Directors decision is final.
Should you need to cancel a stand for whatever reason, the deposit is non-refundable. Cancellations must be received in writing. If cancelled within 6 weeks of the show date, then the full amount is due.
We are fully committed to doing everything within our power to maximise attendance and footfall at every show. This includes dedicated advertising campaigns across a wide range of media, including posters, banners, web exposure, invitations to our extensive couples' database, pre-registered attendees from our website, and targeted promotion via social media platforms, all designed to attract as many couples as possible on the day.
While we invest significant time and resources into promoting each event, attendance on the day can be influenced by factors entirely outside of our control, such as road works, traffic incidents, weather conditions, and other unforeseen circumstances. As such, we are unable to accept responsibility for attendance levels on the day itself.
As with any form of advertising or exhibition, we cannot guarantee that business will result directly from a show; in many cases, enquiries and bookings are generated in the weeks or months following an event. For this reason, refunds are not offered, and we accept no liability for any consequential loss arising from a show or associated advertising.
Prior to the show, we will be in touch with all exhibitors to confirm final details. You will receive an Exhibitor Set-Up Information document, usually sent by email, which includes everything you need to know for the show day, such as arrival and set-up times, stand location, parking arrangements, and any promotional material relevant to the event.
If you have booked a marketing package, you will also be sent full details of what we require from you, including any deadlines, so that we can ensure your promotional inclusion is delivered as agreed.
You will be advised of the official opening and closing times of the exhibition to the public. Exhibitors must not dismantle their stand, pack away display material, or move vehicles prior to the official closing time, as this can be disruptive to other exhibitors and to couples still visiting the show.
We would also ask that exhibitors arrive in good time for their scheduled set-up slot, follow any parking or unloading instructions provided on the day, and ensure their stand is fully ready before doors open to the public. This helps us maintain a professional, well-presented event for all involved.
11. Force Majeure, Cancellation and Postponement
11.1 Force Majeure Event
For the purposes of this clause, a “Force Majeure Event” means any circumstance beyond the reasonable control of Main Event Wedding Shows Ltd (“the Company”), including but not limited to: fire, flood, extreme weather, pandemic or epidemic, government action or regulation, venue unavailability or closure, strikes or labour disputes, civil unrest, war or terrorism, failure of utilities, and the insolvency, administration, or withdrawal of any third-party venue or venue operator.
11.2 Effect of Cancellation or Postponement
Where a show is cancelled or postponed as a result of a Force Majeure Event or for any other reason beyond the Company’s control, the Company shall, at its sole discretion, reschedule the event to an alternative date or relocate it to an alternative venue or show of comparable standard. The exhibitor’s booking shall transfer automatically to the rearranged or alternative event.
11.3 No Refunds
The Company does not offer refunds in these circumstances. The exhibitor’s sole remedy shall be a like-for-like replacement stand at the rearranged or alternative event, subject to clause
11.4 (Long-Stop Date) below. Acceptance of these terms constitutes agreement that no monetary refund will be due under any circumstances arising from cancellation or postponement.
11.4 Long-Stop Date
If the Company has not confirmed an alternative date, venue, or show within 7 months of the original event date, the Company shall offer the exhibitor a credit note equal to the sums paid (subject to clause 11.5, Retention of Sums Paid), redeemable against any future Company event within 24 months of issue. Such credit shall be the exhibitor’s sole remedy, and no cash refund shall be due under any circumstances.
11.5 Retention of Sums Paid
The Company shall be entitled to retain the whole, or such part as it considers appropriate, of any sums paid by the exhibitor, to cover costs, charges and expenses already incurred or committed by the Company in connection with the event.
11.6 Exclusion of Liability
The Company shall not be liable for any loss, damage, costs or expenses (whether direct, indirect, or consequential, including but not limited to loss of profit, loss of business, or loss of opportunity) incurred or suffered by the exhibitor as a result of a Force Majeure Event or any cancellation or postponement beyond the Company’s control.
11.7 Exhibitor Indemnity
The exhibitor shall indemnify and hold harmless the Company against all costs, charges, losses, expenses, proceedings, claims or demands arising out of:
(a) any infringement of the rights of any third party; or
(b) any damage or injury to property or person,
in either case arising directly or indirectly from the act, default, or negligence of the exhibitor, its employees, agents, or contractors.
(The above publications are produced by Main Event Wedding Shows Ltd)
1. Booking Confirmation & Payment
A confirmation of the Issue, dates covered and rate charged, will be confirmed to you on email.
A VAT invoice will follow by email, which is due for payment by the date of the invoice being the time of the magazine going to print. When late space is booked i.e. within a 7-day period of deadline, we will require immediate payment. Failure to pay will result in credit control reminders which lead ultimately to legal recovery where the debt has not been paid.
2. Copy Deadlines
A copy deadline will be given to you at the time of booking. It is the client's responsibility to ensure that copy is ready for print by this date. Failure to do so could result in full payment being due albeit the advert may not have run.
3. Artwork Design & Proofs
We can design adverts free of charge for the magazine where required. In order to do so we require High resolution images (300 dpi minimum) together with text, logo and contact details for us to design the artwork by the deadline stated. A proof will be provided for your approval. Any amendments should be emailed to us by the date specified on the proof. Please check the entire advert for changes as we only allow up to 2 corrected proofs per advert, thereafter a fee of £10 per amendment will apply.
It is the customers responsibility to check artwork is correct. Please check carefully all details on the advert especially names, addresses, telephone numbers, dates, times and prices. Absolute Bridal magazine does not accept responsibility for any undetected errors on confirmation of proof which includes email.
When a proof has been approved by the client as correct, we cannot take responsibility for any errors found thereafter.
If complete artwork is supplied which proves to be incorrect, Absolute Bridal magazine does not take responsibility.
4. Advertisement Placement
Advertisements will be placed in the magazine at the discretion of the company. Apart from premium positions being inside front cover, inside back cover and outside back cover, page 3 and early right-hand page as requested. Specific positions cannot be guaranteed unless confirmed in writing by a director. The company will however make every effort to comply with requests but cannot guarantee position apart from the premium positions mentioned.
5. Copyright of Designed Artwork
Absolute Bridal magazine (Main Event Wedding shows Ltd) owns the copyright of all artwork designed by them. This must not be reproduced without prior consent from the publisher.
If you would like to use the artwork in any other publication, you can purchase this for £50 plus vat.
6. Editorial Content
Editorial cannot be guaranteed in any article or relevant feature. Whilst every effort is made to include clients who express an interest in a particular feature, we cannot include every client within the category who either exhibits or advertises with us, in the feature being covered. Every effort will be made to support our regular advertisers and exhibitors. However, this is dependent on a number of factors being the editorial deadline (which differs from the advertising deadline), the client's availability to talk to the editor at the time the article is written and the availability of good quality images (300 dpi minimum) from the client for the relevant feature. It is unlikely that clients will be included if good quality images are not provided.
7. Image Rights and Copyright
7.1 Client Warranty
By submitting images or artwork for use within Absolute Bridal Magazine or any publication we produce, the client warrants and represents that:
(a) they own the copyright in the images supplied, or hold the necessary rights, licences, and permissions to authorise their use and reproduction by the Company; and
(b) where the images have been taken by a professional photographer or other third party, the client has obtained the photographer's (or rights holder's) written consent for the images to be used, reproduced, and published by the Company for the purposes intended.
7.2 Company Reliance
The Company shall be entitled to rely on this warranty absolutely and is under no obligation to independently verify ownership, authorship, or the existence of any consent prior to publication. Submission of completed artwork or images by the client shall be treated as confirmation that the requisite rights and permissions referred to above have been obtained.
7.3 Client Responsibility
It is the client's sole responsibility to identify the copyright owner of any images supplied and to obtain and retain evidence of the necessary written consent. The Company holds no liability for identifying, contacting, or securing permission from any third-party rights holder.
7.4 Indemnity
The client shall indemnify and hold harmless the Company against all costs, claims, losses, damages, expenses, and proceedings (including reasonable legal fees) arising out of or in connection with any breach of the warranty in clause 1, including any claim brought by a photographer or other third party alleging unauthorised use of copyright material.
7.5 Right to Remove
The Company reserves the right to refuse, withdraw, or remove any image from publication at any time, including after publication, where it becomes aware of a genuine or alleged copyright infringement, without liability to the client.
8. Cancellations & Refunds
In the event of you wishing to cancel your advertisement, this must be received in writing not later than 28 days prior to the relevant deadline. For series bookings of more than 2 issues, we require 56 days’ notice in writing.
When a client has paid in advance for advertisements, we regret that this is nonrefundable.
Where editorial content has been given on condition of a series booking of advertisements, the series cannot be cancelled (especially after the editorial has been printed) and must continue until the series has expired. Payment is still due.
9. Advertising Legislation
It is the advertiser's responsibility to comply with all advertising legislation; Absolute Bridal magazine cannot be held responsible for any breech of regulations.
10. Reproduction of the Publication
No part of the publication may be reproduced or stored without prior permission from the publishers.
11. Accuracy, Errors & Liability
Whilst every care is taken at the time of print to ensure that all details are correct, the publisher is not liable for errors or omissions in articles, listings or advertisements.
Views expressed are not necessarily those of the publishers.
Receipt of artwork or the components for us to design your artwork, constitutes agreement to these Terms and Conditions of Business.
12. Publication Availability & Distribution
Absolute Bridal magazine (Main Event Wedding Shows Ltd) will make every effort to ensure that the magazine is available for the period specified. However, we cannot be held responsible for late/delayed delivery due to unforeseen circumstances of any kind, under such circumstances no refunds will be given.
Absolute Bridal magazine is distributed to the target audience of wedding related readers and in particular, Brides/couples. We cannot be held responsible for lack of enquires to your advert. As there is a lead time up to a wedding of several years, information can be stored by readers and result in an enquiry over that period or even longer. Whereas we provide the audience, we cannot guarantee response.
13. Accuracy of Published Information & Inclusion in Show Guides and Publications
All information contained within any Official Show Guide, Absolute Bridal Magazine, or any other publication produced by the Organisers (the "Publications") is believed to be correct at the time of going to print. The Organisers accept no responsibility or liability for any errors, omissions, or inaccuracies in the Publications, however caused, including but not limited to changes to exhibitor or venue details, pricing, availability, show timings, floor plans, running orders, or event schedules occurring after the print or publication deadline.
Exhibitors, suppliers, and venues acknowledge that show timings, layouts, and other event details may change between the time of print and the date of the event, and it is the responsibility of each exhibitor, supplier, and venue to check for the most up-to-date information directly with the Organisers.
Inclusion of any exhibitor, supplier, venue, or third party within the Publications is entirely at the discretion of the Organisers and does not constitute any guarantee, warranty, or contractual obligation of inclusion in any current or future edition, publication, or promotional material. The Organisers reserve the right to omit, amend, or withdraw any entry at any time without liability.
No liability shall attach to the Organisers for any loss, damage, or claim arising from reliance on information contained within the Publications, whether by an exhibitor, supplier, venue, attendee, or any third party.